Snap a business card or type contact details in Telegram. An AI agent extracts via OCR, creates the contact in HubSpot with notes and file attachments, logs to Sheets, backs up to Drive. Built with n8n + GPT-4o-mini.
At trade shows, salespeople meet dozens of prospects a day. Business cards pile up. Half get lost, the other half sit in a jacket pocket for weeks before someone manually types them into the CRM. By then, the lead is cold.
This automation eliminates that gap entirely. Snap a photo or type the details — within seconds, everything is in HubSpot, documented, and actionable.
Both paths use GPT-4o-mini as an AI agent with a detailed system prompt. The agent doesn't just extract data — it determines salutation from the name (Herr/Frau), reads handwritten notes on forms, translates captions from the salesperson, and writes structured notes formatted for the sales team. The AI calls the sub-workflow as a tool, passing all extracted fields directly into HubSpot.
No lost cards. No forgotten leads. No "who was supposed to follow up?" Every lead is captured, documented, and actionable immediately.
Built in 2024–2025 with n8n — before any AI tool had training data on the platform. Pure documentation reading, trial and error, and stubbornness.